Academies
Parents write after you have already closed
Absences, catch-up classes, and “is there room in the 17:30 group?”. A place is not confirmed on its own: you or the teacher confirm it.
Your day without automation
- At 21:40 a parent asks whether there is class tomorrow and you are already at home.
- “My child is ill” arrives after the group has already started, and the place stays empty.
- They ask for a place and, if you reply late, they have gone to another academy.
- The person picking up does not know whether they finish at 18:00 or at 18:10, and calls the office.
What your assistant does for you
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A place pending, not given away
It says whether the group has room, according to your list. The enrolment stays noted until the academy confirms it.
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The morning absence
It notes the name, the group, and whether they want a catch-up class. It does not tell the parent “it is fine”, and it does not change the class on its own.
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What time they finish
It replies with the timetable you have loaded for that group: start, finish, and whether to wait at the door.
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A change of day
It takes “he cannot do Thursday”. It leaves you the two options you set. It does not invent a new group.
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The bill, without promising the bank
It can remind them that payment is due, with the sentence you write. It does not go into your account or treat anything as paid.
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There is class tomorrow
The day before, it tells the group the start time and whether to bring materials.
An example conversation
Example conversation, not a real chat
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Hi, my son is 9 and English is a real struggle for us. Is there a place on Tuesdays at 17:30?
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Hi, I'm the virtual assistant at La Pizarra. The Tuesday 17:30 group is for ages 8 to 10, and right now there is one place still to be confirmed with the teacher. What is your son's name, and what year is he in?
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Pol, 4th year of primary
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I've noted it: Pol, 4th year, Tuesday 17:30. Tomorrow we'll tell you whether he joins that group or whether Thursday fits you better.
An ordinary day, on autopilot
- Morning
Two absences in the 4th-year group: Pol and Martina. Noted for the teacher.
- Afternoon
Someone asks what time the English group finishes. It replies 18:00, at the usual door.
- Afternoon
In the middle of class, a parent asks to change Thursday. It leaves it in the inbox. It does not interrupt.
- Evening
With the academy closed, it notes Pol for the Tuesday group. The place is confirmed tomorrow.
- Morning
The next day, the office sees the list and says yes or no. The assistant does not enrol anyone on its own.
The pack that usually fits
The three packs. We mark the one that fits this business. The amount is agreed before we start.
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WhatsApp 24/7
Anyone who gets the same questions at all hours.
I want WhatsApp 24/7 -
Recommended pack
Full diary
Clinics, hair salons, workshops and restaurants with appointments or bookings.
I want Full diary -
No paperwork
Workshops and trades that live on quotes and invoices.
I want No paperwork
Questions about academies
Can it say there is a place if the group is full?
Only from the list you keep updated. If that list is not current, it says the academy will confirm and does not give a yes.
Does it talk to the student or to the person who pays?
To whoever writes. If it is a minor, it does not ask for extra details: name, year, and group. You see the rest.
We teach English, maths, and revision. Do the timetables get mixed up?
No. Each group has its own day, its own finish time, and its own teacher. It does not offer the maths slot to someone asking about English.
What about the fees?
It can repeat the text you give it. It does not check whether the payment has come in, and it does not argue about a missed payment.